Options is fully integrated to save double handling and re-typing. Our expertise is in accounting and programming which is why our stock control/sales module has been constantly improved over the last 20 years by listening to our customers. When we demonstrate our product we regularly find that prospective clients find it astonishing that the features built in to our suite of products are what they have only dreamed of having
in the past. |
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| Point of Sale: |
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Options lets you sell floor stock directly |
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Bar-coding support |
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Cash drawer support |
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Daily till reconciliation for single or multiple terminals |
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| Quotes |
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Use your own catalogue codes! |
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Build full descriptions by adding colours, fabrics and styles without extra codes. |
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Options calculates prices and costs for you! |
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Fax, print or email PDF quotes. |
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Quotes are held separately from Sales Orders and are easily accessed for follow-up or importing into a Sales Order. |
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Quotes can be held on file for as long as required. |
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Raising of Quotes, Sales Orders, Purchase Orders and Invoices by keying in the data once only. |
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Include pictures on quotes |
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Supports probability of success to allow future work projection to be produced. |
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Attach multiple network documents to a quote and allow them to be viewed from the purchase order. |
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| Sales Orders: |
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Automatic production of supplier purchase orders from customer orders |
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Support of settlement via Finance Company settlement |
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Tracks multiple deposits per order plus balance owing on order |
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Discounts |
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Gift Vouchers |
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Attachment ability which allows Options to automatically prompt users to up-sell or suggest related products which can be automatically added to customer orders. |
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If you have already quoted, there's no re-keying - just import! |
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If not, just enter the order while your customer is on the phone or in the showroom. |
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Sales orders show the progress of an order through purchasing, receiving, allocation and invoicing. |
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Customer sales orders can reserve items which are on order and in transit from your supplier. Once these items are received, the reserved items are allocated to the customer to prevent that item being sold to someone else. |
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If the goods are in stock you can click ‘Allocate' and select the items you want to sell and then click ‘Invoice' and the sale is done. |
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If the goods aren't in stock Options will let you browse any undelivered orders for those products with the same selection of colours, etc. If you pick one of these, Options will reserve them and when received they will be automatically allocated to the customer's sales order. |
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See Purchasing to find out how to easily raise a purchase order from a sales order. |
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Sales orders stay on file to give you an exact picture of forthcoming business. They can be printed by Supplier, Customer, Salesperson or Product Group. |
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Sales Orders which allow you to 'split' items such as chairs and fabric (which can raise separate purchase orders) but aren't split on the customer's documents. |
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Separate suppliers of 'split' items can see to which other supplier to send their finished article rather that sending it back to you. |
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Attach multiple network documents to a sales order and allow them to be viewed from the sales order. |
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Generate customer sold tickets for products sold on the order |
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| Purchasing: |
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Foreign Currency Purchasing and Costing |
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Click 'Orders Ready' to import from current sales orders or you can enter from the keyboard to raise a stock order. |
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If the stock is overdue, click ‘ETA Request' to fax or email the supplier. |
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Purchase Orders have separate Delivery and Special instructions plus an extra note area in the body of the order. |
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Statistics display showing the Quantity on hand, Qty allocated, Qty on Sales order, Qty on Purchase order and the free quantity. |
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Enter supply by dates to allow for tracking of overdue stock. |
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Options tracks and automatically allocates importing costs against purchase orders. This includes freight, duty, insurance and any other miscellaneous costs. Freight is automatically apportioned based on cubic metres per item, with other costs being apportioned based on dollar value per item. |
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Automated purchase orders: Options can scan either recent sales, stock below minimum or below lead-time to create suggested purchase orders. These can be browsed and confirmed or discarded. |
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Costing sheet for foreign currency purchase orders: This enables you to enter estimated costs associated with each overseas order and to arrive at estimated selling margins. |
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Attach multiple network documents to a purchase order and allow them to be viewed from the purchase order. |
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Produce stock labels in advance |
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| Invoicing: |
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Credit Notes and Integrated Stock Returns Support |
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Delivery Run Sheets |
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If you're invoicing a Sales Order, there's no re-keying - just import it! |
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If it's a cash sales, use Options POS system. |
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Automatic bank deposit slip includes payments from POS and account sales. |
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Items not invoiced remain on order. |
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Click ‘Deposit' to enter the final payment before delivery, otherwise Options posts the invoice, less any deposit, to your customer's account. |
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Full tracking of finance company sales. |
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Attach multiple network documents to an invoice and allow them to be viewed from the invoice. |
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| Inventory / Stock Control |
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Stock Transfers between branches |
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Barcoding |
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Your own master catalogue without the clutter of multiple stock codes for optional colours, styles and fabrics. |
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An options masterfile which you can browse to choose what colours, styles and fabrics the customer wants. |
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Serialised stock control for selected items throughout the system providing actual costing right through to the General Ledger. |
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Non-serialised stock control and average costing for fabrics and smaller items. |
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Grouping ability which allows you to enter all the components of the product for purchase orders and assembling. These components can be grouped or bundled together so that the sales order and invoice for the customer only shows the complete product and finished price, while maintaining correct stock levels for the componentry items. |
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Specific furniture requirements such as fabric metres (with pattern matching), inwards and outwards cubic feet and warranty years. |
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Multi-location processing for single entities: This is the easy way for companies with multiple stock locations to operate. Transfers between locations don't require invoices order purchase orders, only a Transfer slip. |
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Orders taken in the main store can print in the warehouse and be invoiced to the customer from the warehouse with the main store's logo on it. |
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Orders taken in the main store can print in the warehouse and be invoiced to the customer from the warehouse with the main store's logo on it. |
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Options prints stock labels can have the code, description, barcodes and RRP on them. Allocated stock awaiting pick-up can have the customer's name printed in lieu of the RRP. |
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Item descriptions are ‘built up' using the Options sub-system plus the corresponding sell and cost prices. The detailed description is carried through from sales order to purchase order to goods inwards and invoicing. |
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Multi bin facility: This allows you to have separate bin locations for every piece of stock. |
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Greatly enhanced drill down of stock levels and pricing for stock options: This allows your staff to easily see how a product with multiple options selections is priced and also to track how many items with those specific selections are in stock. |
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| Deliveries |
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Scheduling deliveries and recording delivery dates is automated via bar coding. |
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Customer pickups are automated via bar coding and a warehouse dispatch module. |
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Organising customer delivery dates, automatically generating invoices by delivery date and generating delivery run-sheets. |
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Track contact attempts with customers whose order is ready, but unable to be contacted. |
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Allows for easy re-scheduling of order deliveries |
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